Privacy Policy

Effective Date: May 3, 2025

Cedar & Sage Mental Health (“the Practice”) is committed to protecting your privacy and complying with applicable laws, including the Health Insurance Portability and Accountability Act of 1996 (HIPAA). This Privacy Policy explains how information is collected and used through this website.

  • The website may collect:

    • Personal information submitted voluntarily through the contact form (name, email, phone number, message content).

    • Non-personal data such as browser type, visit duration, and site traffic via standard analytics tools.

    Please do not include sensitive health or medical information in any messages sent via the website, email, or text.

  • Information may be used to:

    • Respond to inquiries or appointment requests

    • Communicate with potential or current clients

    • Improve the website’s functionality and experience

    Information will never be sold or shared with third parties unless legally required or explicitly authorized.

  • Cedar & Sage Mental Health complies with HIPAA regulations to safeguard PHI. However, this website is not intended for submitting PHI, and communication by email or text is not secure.

    Any health-related information shared via email or text is done so at the sender’s own risk. A secure, HIPAA-compliant portal may be used for client communication once care is established.

  • Appropriate technical and administrative safeguards are in place, but no method of online communication is completely secure. Avoid sharing sensitive health data online outside of the secure client portal.

  • The site may contain links to third-party websites. The Practice is not responsible for the content or privacy practices of those external sites.

  • You may request access to, correction of, or deletion of any personal information submitted via this site. Please reach out directly using the contact form or email listed.

  • This Privacy Policy may be revised occasionally. The most current version will be posted here with an updated effective date.

  • For any questions or concerns about this Privacy Policy, please use the Contact Form or email: smith@cedarsagementalhealth.com

HIPAA Notice of Privacy Practices— Addendum

Effective Date: May 3, 2025

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Cedar & Sage Mental Health is committed to protecting your health information and complies with the Health Insurance Portability and Accountability Act (HIPAA).

  • You have the right to:

    • Access your medical record and request copies

    • Request corrections to your health information

    • Receive a list of disclosures made outside of treatment, payment, or healthcare operations

    • Request confidential communications (e.g., by alternate phone numbers or email addresses)

    • Request limits on what information is shared, though the practice may not always be able to comply

    • Receive a paper or electronic copy of this notice

    To exercise these rights, please submit a written request using the contact information provided.

  • Your protected health information (PHI) may be used or shared in the following ways:

    • For treatment – to provide, coordinate, or manage your care

    • For payment – to bill and receive payment from you or your insurance

    • For healthcare operations – to run the practice efficiently and improve care

    • When required by law – such as for public health reporting, legal proceedings, or law enforcement

    Your information may also be shared with your written authorization, such as for coordination with another provider or for releasing records to a third party. You may revoke authorization at any time in writing.

  • This practice is committed to keeping your information private and secure. Electronic records are stored using encrypted, HIPAA-compliant systems. Communications outside of the secure client portal — such as via regular email or text — are not considered secure and are used only with your informed consent.

  • If you believe your privacy rights have been violated, you may file a complaint with:

    Cedar & Sage Mental Health
    smith@cedarsagementalhealth

    or with the U.S. Department of Health and Human Services (HHS). There will be no retaliation for filing a complaint.

  • This Notice may be updated from time to time. The current version will always be available on the website and by request.